White & Case

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HR Administrator

The Role

Key Responsibilities:

  • HR System Migration: Coordinate the transfer of documents and data between legacy and new HR systems, ensuring accuracy and consistency
  • Folder Optimization: Streamline and maintain the team’s digital folder structure to improve accessibility and efficiency; provide training and guidance to ensure consistent use across the team
  • Policy & Process Support: Assist in developing and updating HR policies and procedures by researching best practices and offering input during early drafting stages
  • Knowledge Management: Review, update, and clean existing HR documentation to ensure information is current, accurate, and well-organized
  • Recruitment Engagement: Work closely with the Recruitment team to support initiatives that enhance both internal employee engagement and external candidate experience
  • Recruitment Administration: Provide hands-on administrative support during the hiring process, including conducting reference checks, preparing interview materials (with a focus on early career hiring), and coordinating candidate feedback
  • General HR Support: Offer ad hoc administrative assistance to the HR and Recruitment teams, contributing to the efficient delivery of HR programs and daily operations

About You

  • Currently pursuing a degree in Human Resources, Business Administration, or a related field 
  • Strong academic standing and demonstrated interest in HR practices
  • Tech savvy with an ability to learn new systems quickly
  • Strong attention to detail and the ability to ensure data integrity during system migrations
  • High level of discretion and confidentiality in handling sensitive HR information
  • Ability to work well independently and in a team environment
Location and Reporting
  • This role is based in Melbourne
  • This role operates on a casual work basis
  • This role reports to the Senior HR Manager

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